Party & Charter Bus Prices: How to Calculate Your Mesa Bus Rental Costs

The cost of a party bus or charter bus rental in Mesa, Arizona can vary greatly depending on your specific needs and requirements. Factors like the duration of your trip, the size of the vehicle, the date and time of travel, and any additional amenities or services requested will all influence the final price. However, you don’t have to worry about calculating all those variables yourself. Our easy online booking tool and knowledgeable reservation specialists can instantly provide you with an accurate, customized quote in just 30 seconds! Simply call (602) 338-9088 or use our website to compare real-time prices and availability from top companies serving the Mesa area.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How We Calculate Your Bus Charter Quote

Charter bus and party bus rental prices in Mesa, Arizona depend on various factors. This guide will break down each factor that influences the cost of renting a bus in the area. By understanding these factors, you can better estimate the potential cost for your specific transportation needs. However, the most accurate way to determine the price is to request a personalized quote.

Distance and Time Traveled

The distance and duration of your trip are the biggest factors determining your bus rental cost. For local trips around Mesa, we charge by the hour with a 5-hour minimum. This is perfect for events like weddings, brewery tours, or trips to places like the Arizona Museum of Natural History or Mesa Arts Center. If you’re heading out of town for a day trip to the Grand Canyon, Sedona, or Scottsdale, we’ll likely charge a day rate. For multi-day adventures like sports tournaments in California or cross-country tours, your price will be based on total mileage. No matter how long or far you travel, our team will ensure you get the best rate for your journey!

The Season

Charter bus rental rates fluctuate significantly depending on the time of year you plan your trip. The busiest seasons for bus rentals are typically April, May, and June due to a surge in demand for transportation to graduations, proms, and end-of-year school trips. During these peak months, rates tend to be higher as availability becomes limited. In Mesa and the greater Phoenix area, rates may also spike during major sporting events like spring training baseball games, college bowl games, and key matchups for the Arizona Cardinals, Phoenix Suns, and Arizona Diamondbacks. Local high school proms and graduations further increase demand from late April through early June. To secure the best rates, it’s advisable to book your charter bus rental well in advance, ideally 3-6 months prior to your travel dates, especially if planning a trip during these busier seasons.

Where Your Trip Begins and Ends

One major factor affecting your charter bus rental price is the city where you start and end your journey. Demand for buses varies widely across Arizona, with more availability in larger metropolitan areas like Phoenix, Tucson, Mesa, Chandler, and Gilbert. If you’re booking in a smaller town with fewer local bus companies, rates may be higher due to limited supply. We have a vast network of buses stationed throughout the state, so no matter where your trip originates, we can get a vehicle to you. However, you’ll pay what’s called a “deadhead” fee for the miles the empty bus has to travel from its origin to your pickup location. For example, if you book a bus in Flagstaff but need pickup in Scottsdale (a 230-mile trip), you’ll be charged for those initial 230 deadhead miles in addition to your travel mileage. Our team will always work to minimize deadhead by locating the nearest available bus, keeping your costs as low as possible!

Group Size and Bus Type

The type of bus you choose for your trip significantly impacts the overall cost. Party buses are ideal for celebrations like weddings or birthdays, offering amenities like fiber-optic lighting and premium sound systems at rates similar to standard charter buses. Minibuses accommodate up to 35 passengers, providing a more cost-effective option for smaller groups traveling shorter distances. For larger groups, full-sized charter buses and motorcoaches offer ample seating and storage space but come at a higher price point. Entertainer buses, designed for touring artists and bands, boast luxurious amenities like lounges, kitchens, and bunk beds, making them the most expensive option. No matter your group size or desired amenities, we have a bus to fit your needs and budget.

How to Keep Costs Down

To keep costs down on bus rentals in Mesa, Arizona, consider booking during the off-season months like December or January when demand is lower. Avoid scheduling trips during major events like Spring Training baseball games or music festivals like FORM Arcosanti, as prices tend to spike. Routes that require traveling on toll roads like the Loop 101 or Loop 202 may incur additional fees. Stadium parking at venues like Chase Field or Sun Devil Stadium can be pricey, so inquire about discounted rates for buses when booking your trip.

Book Your Bus Today

At Mesa Party Bus Company, we make getting an instant online quote for your charter bus rental a breeze — simply call (602) 338-9088 or use our user-friendly online quote tool. With just a few clicks, you’ll receive an accurate estimate tailored to your trip details, including your desired pickup and drop-off locations, travel dates, and number of passengers. Our knowledgeable staff is available 24/7 to answer any questions and ensure you book the perfect bus for your needs — no hassle, no hidden fees.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A high school in Mesa, Arizona recently booked a charter bus rental for their annual campus tour for prospective students. With over 100 students and chaperones attending, they required a full-size charter bus that could comfortably accommodate their large group. The tour would last approximately 6 hours, with stops at various campus facilities and nearby attractions. Based on the duration, size of the group, and amenities requested, the total cost for their charter bus rental was quoted at around $950. This price included the bus rental itself, as well as the teamr’s services for the day-long excursion.

Example #2:

A software company in Mesa, Arizona needed transportation for a team-building retreat. With 45 employees attending, they reserved a full-size charter bus to shuttle everyone to and from the event venue located 2 hours away. The company paid $975 for the round-trip bus rental, which included the team’s wages, fuel, and parking fees. By splitting the cost among all attendees, each employee only paid $21.67 for convenient, comfortable group transportation to the corporate event!

Example #3:

A high school baseball team in Mesa, Arizona recently needed transportation for an upcoming tournament in nearby Tucson. With 18 players, 4 coaches, and a significant amount of sports equipment to transport, the team settled on renting a full-size charter bus with a seating capacity of 56. Since the tournament spanned 3 days and the round-trip distance was around 200 miles, the rental company charged a daily rate rather than hourly or per mile. To account for the higher demand during peak season, the daily rate was set at $950 per day, totaling $2,850 for the 3-day rental period. Additionally, the team was responsible for covering any tolls, parking fees, and a hotel room for the team during the overnight stay in Tucson. With the added costs, the final charter bus rental price came out to $3,200, which was split evenly among the players, coaches, and parents for a very reasonable per-person cost!

Example #4:

A group of retirees in Mesa, Arizona recently requested a charter bus rental for a day trip to the nearby Tonto National Forest. With 40 passengers, they needed a full-size bus to accommodate everyone comfortably. The trip was approximately 120 miles round-trip from Mesa to the forest and back, spanning around 8 hours in total. Based on the distance and duration, the rental company quoted them $1,200 for the full-day bus rental. This price included the bus, professional team, and all travel fees and gratuity. The retirees were pleased with the affordable per-person cost of just $30 for a fun and convenient group outing!

Example #5:

A bride in Mesa, Arizona booked a charter bus for her wedding party to travel between the ceremony venue, reception hall, and hotel. Since the wedding took place in early June during peak season, the rate was higher at $850 per day. The bride needed the 56-passenger bus for two days to accommodate her large wedding party and family members. With travel between multiple locations, the cost for the two-day rental totaled $1,700. To avoid extra fees for going over the included mileage, the bride provided a detailed itinerary with all stops. She also secured parking permits in advance and booked a hotel room for the team, which added $150 to the total. After a 20% gratuity of $340 for the exceptional service, the all-in cost for the wedding transportation was $2,190.